1. Annual single number files:
Access restrictions may apply to both record lists and the records themselves. In general, records containing information relating to criminal matters will no longer be restricted after 100 years has passed since the date of last action on the record. However some records, or parts of records, may be sealed or restricted for longer periods by a court order.
Access to records of criminal matters that are less than 100 years old are subject to restrictions. Such restrictions are applied to ensure compliance with the provisions of the Privacy Act 1993 and/or the Criminal Records (Clean Slate) Act 2004, as well as other legislation which controls access to court records. Please note: Additional rules regarding copying and publication etc. may be imposed by the Ministry of Justice at the time of granting access to restricted records.
Inebriates case files, and their records lists, are also restricted for 100 years from date of file closure as they contain personal, medical and detention information about individuals.
Files relating to maintenance orders are restricted for 100 years from date of file closure, in line with court restrictions for these records (refer access authority AA886).
Preservation restrictions relating to non-issuable items: Some of the inwards letters can not be issued individually by item due to their physical arrangement. i.e. Those letters which were pinned (or attached) together. In such cases, in order to view the letters, please request the issuable letter that the attached letters were pinned to. This file reference can be found in the Additional archives description.
2. Multiple number subject files:
1. The above restrictions apply to these files but in addition some sub-series and individual files are restricted for 70 years from the date of the last paper. These files are :
• 10/- subseries - all files
• 17/- subseries - all files
• 18/23/1 (all parts)
• 28/- subseries - all files (with the exception of 28/06/2026, refer to maintenance order restrictions under 'Annual single number files', above).
• 29/7/901 (parts 1 & 2)
Requests for access to all restricted files should be addressed to:
Manager, Information Management Services
Ministry of Justice
Central telephone number for Ministry of Justice: +64 4 918 8800
Central email for Ministry of Justice: firstname.lastname@example.org.
Restriction expires end of:
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Once you have been granted access, bring the original letter with you when you place your order for the records.